The Ultimate Guide to Event Management Software 2023

In the complex world of event management, clear structures and efficient tools are crucial to successfully plan and execute events. More and more event managers are faced with the question of whether it makes sense to use event management software for their events.

This article highlights the essential reasons why an event management solution is a necessary investment in 2023 more than ever. Learn how event management software can increase your efficiency, reduce costs and maximize the success of your events. We'll show you how these innovative tools can help you overcome event planning challenges while optimally tailoring your events to meet the needs of your attendees. Read on to learn how event management software can take your event planning to the next level.

What exactly characterizes a good event management solution?

An event management solution, often referred to as event management software, is a comprehensive tool that handles individual areas or the entire range of event planning and execution. In 2023, it has become a must-have resource for event managers. Here are some key features that an event management solution offers:


  • Automation:
    An event management solution automates many aspects of your event, such as processing registration data, generating name badges and tickets, and more. This means you spend less time on manual data processing, answering emails, and other time-consuming tasks, and instead, you can focus on the strategic planning and design of your events.


  • Attendee Management:
    An event management solution enables efficient management of attendee data. You can centralize, update and track information about attendees, speakers and guests. This makes it much easier to organize events with hundreds or thousands of attendees.


  • Central data management:
    Another great strength of event management software is central data management. This makes chaotic Excel tables and confusing lists a thing of the past. All important information, for example on participants, event locations or schedules, is stored in a single, easily accessible database. This enables consistent data management and makes it much easier to search for, update and analyze information.


  • Online registration:
    With an event management solution, attendees can conveniently register themselves online. This not only simplifies the registration process for attendees but also allows valuable data about attendees to be collected and analyzed.

    Good event management software allows event managers to tailor registration processes precisely to different groups of attendees. This allows guests to customize their optimal event experience as early as the registration process. This level of personalization helps increase attendee satisfaction and optimize the overall experience for each guest.

Are you looking for a suitable event management solution? Take 3 minutes and watch the following video.



  • Check In:
    Modern event management software enables smooth admission to events. They can generate QR codes or barcodes that can be scanned at the venue to facilitate admission and minimize waiting times.

    However, a good event management solution not only enables smooth entry but also improves security at the event site. It can divide the site into different areas, each requiring separate admission control, such as a VIP area.


  • Privacy and legal compliance:
    Event management software helps event managers comply with privacy and legal requirements by enabling the integration of various privacy forms and legal documents into the registration process. Attendees are asked to accept consent forms and privacy policies before they can register for the event. This facilitates compliance with current privacy and legal requirements, reduces the risk of legal issues, and builds attendee trust.


In 2023, the use of an event management solution has become virtually indispensable. Ever-increasing event planning requirements, data privacy, and the growing importance of personalization demand an efficient, data-driven solution. With event management software, event managers can not only save time and resources, but also ensure that their events run smoothly and exceed attendee expectations.

Take advantage of the benefits of modern event management software and simplify the planning and execution of your events. Your next successful event is already waiting for you.

Interested in a demo?

Talk to one of our experts and find out how vivenio can revolutionize your event management.


Get in contact with us! We would love the chance to speak with you about your event technology needs.